26 May 2019

History / Edit / PDF / EPUB / BIB / 4 min read (~783 words)

## Steps to create a task

• Give it a title
• Give it at least one label
• Give it an assignee
• Decide if it's important or not
• Decide if it's urgent or not
• Estimate the effort required to accomplish the task (in hours)
• Estimate the value the task brings (in $) • Give a rough estimate of effort • Give a description if necessary • Set a deadline if possible • Set status to Unprioritized ## During a workday • Go through the tasks in the Do section, then the Decide section, then Delegate ## Important/Urgent Use Eisenhower matrix to determine task importance/urgency • Tasks that are not important/not urgent are moved to the backlog • Tasks that are not important/urgent are delegated to someone else • Tasks that are important/not urgent should be scheduled • Tasks that are important/urgent should be done ASAP ## Effort/Value/ROI Using the estimated effort and estimated value of a task, you can compute the return on investment (ROI) of the task as estimated value divided by estimated effort. For example, a task you estimate is worth 100$ and takes 2 hours to complete will have a ROI of 50 \$/h. Use the ROI of your tasks to prioritize them. You will want to complete the tasks which are likely to have the best return on investment. The ROI metric will also give you clues about the task you should probably not spend your time on. If you are paid 50$/h and a task has a ROI less than 50 \\$/h, then it should probably be moved to the backlog and only reconsidered if its ROI changes.

• You should attempt to keep the Unprioritized tasks count to 0
• Work on tasks In progress first, then take tasks from Today, then from Queued