How do checklists help to avoid mistakes?
Checklists are designed to ensure that the most important things, either it is an item or a step in a process, are not forgotten.
A process checklist will list all the steps that are critical to the completion of a process. It will make clear what steps need to be done and verified in what order. Checklists are a way to communicate with new team members what the existing team processes are and what is expected of them. As steps are completed, they are checked to indicate that the task was done or verified, which can serve as a progress indicator when a process takes a while to accomplish. What is also great about checklists is that it can be shared between teams as a way to share knowledge about processes.
If you often make mistakes in certain processes you do throughout the day, you can easily create a checklist that lists all the important things that you need to double-check when you do that process. You can then go through that list while completing the process or after completing it to ensure that all the important aspects of the process were correctly done.
One benefit of the checklist is that it also allows you to offload information that you might have to keep in your head at all times. A checklist for a process you do very infrequently can be an amazing time-saving tool since you do not need to refresh your memory on all the important steps of that process.
Anything that you can memorize, you should write down so that you can consult later and improve over time.
How does one keep a library organized if people are moving books improperly at a certain rate?
In order to keep the library as ordered as possible, librarian should suggest that books that have been removed from the shelves be put onto cart or tables where those will be properly shelved again. Given that an individual may think they properly shelved a book, they might have actually introduced a slight error in the ordering of the books. If there is enough disorder created through this method, then it becomes more challenging for librarians to keep the books ordered.
We know from computer science that efficient sorting algorithms are of complexity O(n log n). For a nearly sorted initial order, insertion sort is considered to be the best as it will become close to O(n) complexity (while it is O(n^2) in the average/worst case).
How do I make complex decisions?
When I have a decision that requires me to consider a lot of aspects, I've always documented my thoughts. I would first start by writing down all the things that come to mind in relation to this decision: things I want to consider, things I don't want to forget, things that may be difficult to include as part of the decision, etc. I write as much as I can. Then I order the items I've listed by order of importance. What is it in all those ideas that I value the most?
When I've created a few alternative decisions, I evaluate each of the pros and cons. I use my list of importance to determine the solution that best aligns with those values. Oftentimes I will have an acceptable decision, but there will be parts of the decision that will need to be ironed out so that it is a good decision.
I always consider how important the decision is to determine how much time I will spend on that decision. There is no value in optimizing the decisions that have a negligible impact on you, but important decisions can definitely have a long term impact on your life. Note that I didn't say that complex decisions were important decisions. Sometimes complex decisions are not important at all. In that case, it is not worth thinking about this decision for too long.
Should I solve my problem with AI?
First start with a non-AI solution, then look into AI if what you have is unsatisfactory.
In this day and age, we want to make AI solve all kinds of problems, even those that don't require AI.
When you build a product, you generally have a problem you are trying to solve. With AI, companies are looking at existing problems and trying to find ways to turn them into AI problems. It is not a problem in itself to attempt the exercise, but it is a mistake to implement an AI solution where a non-AI solution would've been more than adequate. There is still a lot of work that needs to be done in the field of automation that does not require AI, but simpler statistical approaches.
A lot of research in the field of machine learning and deep learning like to point to Occam's razor in order to create simple models, but they sometimes seem to forget to apply the same principle to the whole solution, that is, do I need AI for this or would something simpler be as good?
A problem with the current wave of AI companies is their relation to AI itself. They corner themselves into doing AI only, while AI still highly relies on programming and IT, which are still highly technical but a lot less glamorous. It is definitely exciting to sell products that have AI in them, but starting with the tool and not the problem that needs to be solved is similar to trying to find all the problems a hammer can solve instead of knowing that you need a hammer when you want to nail something.
Is there value in writing everything down?
I had this question when I started my research journey towards AGI. At one point I realized I wouldn't be able to hold everything in my brain and that I needed to write down what I was thinking about so that I would be able to come back later, re-read what I wrote and continue making progress on what I was working on, whether it had been a day, a few weeks, or many months.
There is definite value in writing everything down. It frees your mind, letting you delegate the task of remembering to the computer. A thought I might have had more than five years ago can still be accessible to me if I wrote it down, but it's unlikely I'll remember exactly what I was thinking five years ago by "thinking really hard". Nowadays I have trouble even remembering what I was working on a few hours prior due to the high volume of interruption I face in my work. Writing things down allows me to keep a record of what I'm doing.
One of the main concerns of writing everything down is that it can be seen as a waste of time. We often write and never read what we wrote again. As I write more and more, it becomes less and less likely that I will read what I've written in the past because the volume of content increases requiring more time to read. For the same amount of time spent reading, I cover the same constant amount of content, but the amount of uncovered content keeps growing, assuming I review prior content more than once.
I don't view writing that is not read again to be wasteful. Sometimes writing down our thoughts allows us to figure out an issue that is blocking us. Sometimes expressing what we feel makes us realize that the feelings themselves are very hard to explain. Sometimes we just need a buffer where we can jot things down and get rid of it once we're done.
Writing (and sharing) has the benefit that your thoughts can be reused by others. They can also be reused by your future self if you end up facing the same situation again.